Birthday parties: invitation, party room and guest list
Whoever books a birthday party shares an invitation; each family signs up their child, gives their size and snack choice, and signs from their phone.
When a customer books a Birthday party pack product, Uelta gives them an online party room. They no longer need to send you the list of children on WhatsApp.
Get it ready
- If you want to ask each guest about their snack or other things, create a form in Customers → Documents, under Booking forms (with New form or Use a template), and tick Filled in for each guest. The Use example: snack button gives you a starting point.
- In the product, in the Payment and forms section, tick that form under Forms the customer must fill in.
- If each child must have a signed authorisation, choose it in the product's Signed document required.
The organiser
From the confirmation email, or from their account in the shop, the organiser opens their party and sees how many places are taken. With Share invitation they send the link on WhatsApp; with Join the party they can sign the children up themselves. They can also sign on behalf of a guest or remove them from the list.
Families
- They open the invitation and see the free and taken places.
- They choose Fill in only mine or Fill in everyone’s and say who is filling it in.
- For each child they enter the name, shoe size (to prepare their socks), whether they have allergies and which ones, and the questions on your form.
- If the product requires a document, the father, mother or guardian signs it from their phone.
Only as many children can be signed up as the booking has places. Other families can see that a child has allergies, but only the venue and the organiser see the details.
At the venue
In the booking record you have the Party sheet: how many of each size and menu there are, who has allergies, who still has to sign or give their size, and one row per child. Click Print to take it to the room. Guests are added as people on the booking, so reception and the till can see them too.
Tips
If the organiser can't find their link, go to the booking record, Forms section, click Copy link and send it to them. This section appears when the product has forms or a required document.